🤝 Karr Welcome / Client onboarding

Let's get Karr Welcome working for you.

A new client fills in one page and has a personal welcome email before they close the tab. Not a template, a note that shows someone actually read what they wrote.

This takes about ten minutes. You'll create a free login, connect your Gmail, and answer a couple of quick questions. Nothing to install.

Step 1 of 6

Create your free n8n login

This is the engine that runs Karr Welcome in the background. You only do this once, ever.

Open the link below. It opens in a new tab, this page will still be here.
Click Sign up in the corner, and use the email you check most often.
Set a password and confirm your email if it asks.

Open n8n and sign up →

Step 2 of 6

Get your free writing key

This is what lets Karr Welcome actually write things, in your voice, for free. Google gives this out at no cost.

Open the link below and sign in with your Google account.
Click Create API key. It's a big button, hard to miss.
Copy the code it gives you. It looks like a long jumble of letters, that's normal.

Open Google AI Studio →

Paste it here so it's saved for you

This stays on your own device. We'll remind you exactly where it goes inside n8n in a moment.

Step 3 of 6

Connect your accounts

Inside n8n, click Credentials in the left menu, then Add Credential, for each of these.

Gmail. So the welcome comes from you.
Google Sheets. Your client list.
Google Drive. Where each onboarding record gets filed.

Open n8n credentials →

Step 4 of 6

A couple of quick questions

Nothing technical, just so Karr Welcome fits how you actually work.

What's the first thing a new client should feel from you?

This shapes the tone Welcome writes in, so it's worth a real answer.

What do you always forget to ask a new client?

Consider adding a question for this on your intake form.

Step 5 of 6

Bring in the workflow

The file 05-karr-welcome.json was sent to you separately. Download it from wherever you received it.

In n8n, click the three dots in the top right, then Import from File.
Pick 05-karr-welcome.json from your downloads.
Open each node with a dashed box or a placeholder, and fill in your writing key and your accounts from steps 2 and 3.

Make a Google Sheet for your client list. Row one needs these column names, exactly, all lowercase:

nameemailcompanyservicebudgetstart_dateprojectonboarded_atwelcome_sent

Make a Google Drive folder for the copies Karr Welcome files away. Any name you like.

The file linked above opens as a form at a web address once it is imported and turned on, so you can send that link to anyone.

Step 6 of 6

Try it before you trust it

A few real checks, so you know it works before it touches a real client or a real invoice.

Open your form as if you were a new client and write a real project description.Read the welcome email against what you wrote, it should reflect the actual problem back.Check the sheet and Drive folder both picked up the submission.

When it looks right, save the workflow and turn on the Active toggle at the top. That's the last step.

Karr Welcome is live.

That's the whole setup. It runs from here on its own.